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Last updated: July 8, 2026
DraftTally LLC ("we," "us," or "our") is committed to protecting the privacy of our users. This Privacy Policy explains what information we collect, how we use it, how we store and protect it, and your rights regarding your personal data. This policy applies to all users of the DraftTally platform, including organization administrators, surveyors, viewers, reseller partners, and users in the European Economic Area (EEA) and other jurisdictions with data protection regulations.
Account Information
When you register, we collect your full name, email address, company or organization name, and a hashed version of your password. If your organization subscribes to a paid plan, payment details (such as credit card number, billing address, and related information) are collected and processed by a third-party payment processor. We do not store full credit card numbers on our servers.
Survey Data
We store the barge draft survey data you create, including but not limited to: six-point draft readings, tank soundings, barge dimensions, cargo weight calculations, client and vessel information, and any notes you add to surveys. Survey data is owned by you (see our Terms of Service for details).
GPS Coordinates and Location Data
When you use location features within the Service, we collect GPS coordinates associated with survey sites. This data is stored as part of your survey records and is used solely to support your survey documentation. We do not use GPS data for tracking or advertising purposes.
Photographs and Attachments
You may upload photographs and other file attachments as part of your survey records. These files are stored securely and are accessible only to authorized members of your organization. We do not access, analyze, or share the contents of your photographs except as necessary to provide the Service.
Usage Data
We collect anonymized usage data to improve the Service, including pages visited, features used, session duration, browser type, and device information. We do not sell or share this data with third parties for advertising purposes.
Automatically Collected Information
When you access the Service, we automatically collect your IP address, browser type, operating system, referring URLs, and access timestamps for security, operational, and audit purposes.
We use the information we collect to:
We do not sell your personal data. We do not use your survey data, photographs, or GPS coordinates for any purpose other than providing and improving the Service for you.
Your data is stored on secure cloud infrastructure located in the United States. We employ industry-standard security measures to protect your data, including:
While we strive to protect your data, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security but are committed to promptly investigating and addressing any security incidents. In the event of a data breach that affects your personal data, we will notify you and relevant authorities as required by applicable law.
We retain your account information and survey data for as long as your account is active or as needed to provide the Service. If you delete your account or request data deletion, we will delete or anonymize your personal data within thirty (30) days, except where we are required by law to retain it for a longer period (for example, for tax or accounting records).
Photographs and file attachments associated with your surveys are deleted on the same schedule as your survey data. Anonymized and aggregated data that cannot identify you may be retained indefinitely for analytical and product-improvement purposes.
Audit logs containing account activity records are retained for a minimum of one (1) year for security and compliance purposes, after which they are deleted or anonymized.
Depending on your jurisdiction, you may have the following rights regarding your personal data:
To exercise any of these rights, contact us at privacy@drafttally.app. We will acknowledge your request within five (5) business days and respond substantively within thirty (30) days.
We use cookies and similar technologies for authentication and session management. These are essential cookies required for the Service to function properly. We do not use third-party advertising or tracking cookies. You may disable cookies in your browser settings, but doing so may prevent you from using certain features of the Service, including signing in to your account.
We use trusted third-party service providers to operate and support the platform. These providers fall into the following categories:
We require all third-party service providers to maintain appropriate security measures, to process personal data only as instructed by us, and to comply with applicable data protection laws. We do not share your survey data, photographs, or GPS coordinates with third parties except as necessary to provide the Service.
If your organization accesses the Service through an authorized reseller partner, that reseller may have access to certain account and billing information for your organization as defined in the reseller agreement. Resellers are contractually required to protect your data and to use it only for the purposes of providing and managing the Service. Resellers do not have access to the contents of your individual survey records unless you explicitly grant them access within the platform.
If you are accessing the Service from outside the United States, your data will be transferred to and processed in the United States. We rely on standard contractual clauses and other appropriate safeguards to ensure your data is protected in accordance with applicable data protection laws, including the GDPR.
The Service is a business-to-business platform not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. For material changes that affect how we collect or use your personal data, we will provide notice via email or an in-app notification at least fifteen (15) days before the changes take effect. Your continued use of the Service after any changes constitutes acceptance of the revised policy.
If you have questions or concerns about this Privacy Policy or our data practices, please contact us at privacy@drafttally.app.